# RIM Maintenance

RIM Maintenance allows you to load data to your Vault or extract data from your Vault in bulk. RIM Maintenance is similar to Vault Loader, but it performs jobs specific to RIM applications. Extracted information downloads to a CSV or Excel file, which you can load back into your Vault or into other systems.

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      <p><strong>Note</strong>: This feature is only available on RIM Vaults.</p>
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## How to Use RIM Maintenance

To use RIM Maintenance:

  1. Navigate to the **RIM Maintenance** tab.
  2. In the left panel, click **Load** or **Extract**.
  3. Select an **Action**.
  4. Select an **Action Type** when applicable.
  5. Loading: Click **Choose** and browse to your file.
  6. Click **Load** or **Extract**.

Vault begins processing the request. When finished, you'll receive a Vault notification and email with request details and the CSV output files.

### Available Actions

| Area | Available Actions | File Format |
|---|---|---|
| [Alias Records](/en/lr/60772/#accelerators) | Load, Extract | ZIP with CSV (.csv) |
| [Application Relationships](/en/lr/78228/) | Load, Extract | ZIP with CSV (.csv) |
| [Content Plan Template Constraints](/en/lr/43081/) | Load, Extract | Excel (.xslx) |
| [Manufactured Dosage Form Records](/en/lr/60772/#accelerators) | Load, Extract | ZIP with CSV (.csv) |
| [MedDRA Dictionary](/en/lr/44551/) | Initial Load, Sequential Update | ZIP with ASCII, .asc for initial load and .seq for update. |

### Notifications & Output Files

Vault shows the status of loader jobs in **Admin > Operations > Job Status** and also sends notifications for both successes and failures. Admins can [modify the notification message templates](/en/lr/2157/) if needed.

## Success & Failure Log Files

After each load, Vault creates separate success and failure logs as CSV files. You can download these files from the Vault notification or email. Both files contain the system-managed id values for each record.

### Failure Logs

Failure logs include:

  * Error messages for each record that failed to load
  * Original data alongside corresponding errors
  * Row IDs from the original CSV file for the corresponding row

You can review and fix errors from within the error log. Once you correct any errors, you can re-import the failure log.

## Related Permissions

Users must be assigned a [permission set](/en/lr/23647/#how_to_edit_permission_sets) with the following permissions to use RIM Maintenance:

| Permission Label | Controls |
|---|---|
| Application: RIM: RIM Maintenance | Ability to use RIM Maintenance. |
| Tabs: RIM Maintenance | Ability to access the **RIM Maintenance** tab. |
| Objects: Coded Indication: Read, Create, Edit | Ability to create records in the _Coded Indication_ object. This is required to use **Import MedDRA Dictionary > Initial Load** and **Sequential Update**. |
| Objects: Constraint: Read | Ability to view _Constraint_ records through the **Extract** action on the **RIM Maintenance** tab. |
| Objects: Content Plan Item Template: Read | Ability to view _Content Plan Item Template_ records through the **Extract** action on the **RIM Maintenance** tab. |
| Objects: Content Plan Template: Read | Ability to view _Content Plan Template_ records through the **Extract** action on the **RIM Maintenance** tab. |
| Objects: Content Plan Template Constraint: Read, Create, Edit, Delete | Ability to view and load _Content Plan Template Constraints_ through the **Extract** and **Load** actions on the **RIM Maintenance** tab. |
| Objects: Application: Read, Create<br>Objects: [Application relationship object]: Read, Create | Ability to view and create _Application_ and its relationship records (e.g., _Application Clinical Study_) through the **Extract** and **Load** actions on the **RIM Maintenance** tab. |
| Objects: Submission: Read, Create<br>Objects: [Submission relationship object]: Read, Create | Ability to view and create _Submission_ and its relationship records (e.g., _Submission Drug Product_) through the **Extract** and **Load** actions on the **RIM Maintenance** tab. |
| Objects: Regulatory Objective: Read, Create<br>Objects: [Regulatory Objective relationship object]: Read, Create | Ability to view and create _Regulatory Objective_ and its relationship records (e.g., _Regulatory Objective Drug Product_) through the **Extract** and **Load** actions on the **RIM Maintenance** tab. |