RIM Maintenance allows you to load data to your Vault or extract data from your Vault in bulk. RIM Maintenance is similar to Vault Loader, but it performs jobs specific to RIM applications. Extracted information downloads to a CSV or Excel file, which you can load back into your Vault or into other systems.
Note: This feature is only available on RIM Vaults.
How to Use RIM Maintenance
To use RIM Maintenance:
- Navigate to the RIM Maintenance tab.
- In the left panel, click Load or Extract.
- Select an Action.
- Select an Action Type when applicable.
- Loading: Click Choose and browse to your file.
- Click Load or Extract.
Vault begins processing the request. When finished, you’ll receive a Vault notification and email with request details and the CSV output files.
Available Actions
| Area | Available Actions | File Format |
|---|---|---|
| Alias Records | Load, Extract | ZIP with CSV (.csv) |
| Application Relationships | Load, Extract | ZIP with CSV (.csv) |
| Content Plan Template Constraints | Load, Extract | Excel (.xslx) |
| Manufactured Dosage Form Records | Load, Extract | ZIP with CSV (.csv) |
| MedDRA Dictionary | Initial Load, Sequential Update | ZIP with ASCII, .asc for initial load and .seq for update. |
Notifications & Output Files
Vault shows the status of loader jobs in Admin > Operations > Job Status and also sends notifications for both successes and failures. Admins can modify the notification message templates if needed.
Success & Failure Log Files
After each load, Vault creates separate success and failure logs as CSV files. You can download these files from the Vault notification or email. Both files contain the system-managed id values for each record.
Failure Logs
Failure logs include:
- Error messages for each record that failed to load
- Original data alongside corresponding errors
- Row IDs from the original CSV file for the corresponding row
You can review and fix errors from within the error log. Once you correct any errors, you can re-import the failure log.
Related Permissions
Users must be assigned a permission set with the following permissions to use RIM Maintenance:
| Permission Label | Controls |
|---|---|
| Application: RIM: RIM Maintenance | Ability to use RIM Maintenance. |
| Tabs: RIM Maintenance | Ability to access the RIM Maintenance tab. |
| Objects: Coded Indication: Read, Create, Edit | Ability to create records in the Coded Indication object. This is required to use Import MedDRA Dictionary > Initial Load and Sequential Update. |
| Objects: Constraint: Read | Ability to view Constraint records through the Extract action on the RIM Maintenance tab. |
| Objects: Content Plan Item Template: Read | Ability to view Content Plan Item Template records through the Extract action on the RIM Maintenance tab. |
| Objects: Content Plan Template: Read | Ability to view Content Plan Template records through the Extract action on the RIM Maintenance tab. |
| Objects: Content Plan Template Constraint: Read, Create, Edit, Delete | Ability to view and load Content Plan Template Constraints through the Extract and Load actions on the RIM Maintenance tab. |
| Objects: Application: Read, Create Objects: [Application relationship object]: Read, Create |
Ability to view and create Application and its relationship records (e.g., Application Clinical Study) through the Extract and Load actions on the RIM Maintenance tab. |
| Objects: Submission: Read, Create Objects: [Submission relationship object]: Read, Create |
Ability to view and create Submission and its relationship records (e.g., Submission Drug Product) through the Extract and Load actions on the RIM Maintenance tab. |
| Objects: Regulatory Objective: Read, Create Objects: [Regulatory Objective relationship object]: Read, Create |
Ability to view and create Regulatory Objective and its relationship records (e.g., Regulatory Objective Drug Product) through the Extract and Load actions on the RIM Maintenance tab. |