Upon import of eCTD sequences, Vault automatically reads the incoming XML file and populates or overwrites missing or discrepant key Vault record fields. As the XML file represents what was submitted to the Health Authority, its values are regarded as the source of truth in the event of any discrepancies with data values entered into Vault RIM. Vault checks the following values:
- Application > Application UUID
- Submission > Sequence ID
- Submission > Submission UUID
- Submission > Submission Unit UUID
Should a discrepancy be corrected by Vault, the user is notified of the system action, including the previous and new values. The system action and on-behalf-of User are included in the audit trail for traceability.
Sequence ID Locking
Upon successful submission imports (for example, Dossier Status = Import Successful), the Sequence ID field is locked from edits. This prevents users from intentionally or accidentally changing a Sequence ID that has been used in a finalized submission. The Sequence ID field is also locked from editing if a submission published with Submissions Publishing reaches its finalized state (e.g., Publishing Inactive, Transmission In Progress). This automatic action protects the archived source file path and ensures the data integrity of dispatched submissions.
How to Automatically populate records based on Imported Submission XML
- Navigate to Admin > Settings > Application Settings
- Under Submissions Archive Features, select Automatically populate records based on Imported Submission XML.